Electronic Record Keeping: What’s Required in Japan

In an era where digital transformation is pivotal, electronic record keeping has become more than a convenience—it’s a necessity. For Japanese businesses, recent legislative changes have significantly reshaped the landscape of electronic record keeping, especially in the context of tax compliance.

Background of Electronic Record Keeping in Japan

Traditionally, Japanese businesses have relied heavily on paper-based records. However, the move towards digitalization has been steadily gaining momentum, driven by the need for efficiency, accuracy, and the increasing adoption of technology in all business aspects.

Recent Legislative Changes on Electronic Record Keeping

The introduction of the Qualified Invoice System in Japan marks a major shift. This change mandates that businesses who issue invoices electronically must store them electronically, aligning with the country’s broader digital transformation goals. These laws are set to streamline processes but also bring new compliance challenges.

For additional background, please refer to our White Paper.

Implications for Businesses

The impact of these legislative changes is far-reaching:

  • Financial Reporting: Electronic record keeping is now integral to accurate tax and financial reporting.
  • Document Management: There’s a need for robust systems capable of managing and storing records electronically.
  • Compliance: With these digital transitions, businesses must ensure they are compliant with the latest regulations to avoid penalties.

Challenges and Opportunities

Businesses might face hurdles such as investing in new technology or training staff for the digital transition. However, this shift offers opportunities like improved operational efficiency and a reduction in errors associated with manual record-keeping.

Best Practices for Adaptation

To navigate these changes, businesses should:

  • Upgrade or implement suitable IT systems for electronic record management.
  • Ensure staff are adequately trained to handle digital records.
  • Consider consulting with technology and tax professionals to ensure seamless transition.


Adapting to the new landscape of electronic record keeping is crucial for the compliance and efficiency of Japanese businesses. Staying updated and embracing these changes is not just about adherence to laws but moving towards a more efficient, digital-first business environment.

Call to Action

For businesses looking for a streamlined solution to these new record-keeping challenges, Paradigm offers a comprehensive platform tailored to your needs. Paradigm ensures your business stays ahead with compliant, efficient, and secure electronic record management. Discover how Paradigm can transform your business’s digital record-keeping. Explore Paradigm’s solutions today.