- What is Paradigm?
Paradigm is a bilingual document management system designed for international companies in Japan. It helps businesses store, organize, and access financial electronic records securely while meeting Japan’s strict compliance and tax regulations.
- How does Paradigm work?
Paradigm centralizes financial documents in a secure cloud-based platform. It applies timestamping, access control, and audit trails to ensure records are authentic, traceable, and regulation-compliant. Users can upload, search, and retrieve documents in both English and Japanese.
- What makes Paradigm different?
Unlike general DMS solutions, Paradigm is built with Japan-specific compliance in mind. It meets requirements under the Electronic Book Storage Law and Qualified Invoice System, while offering a bilingual interface that supports both Japanese teams and international staff.
- What problems does Paradigm solves?
- Manual document handling and paper storage
- Risk of non-compliance with Japan’s tax laws
- Difficulty managing bilingual teams and workflows
- Limited visibility into document access and history
- What can Paradigm do for my company?
Paradigm ensures your company stays compliant with Japanese regulations, simplifies cross-border workflows, and provides a structured system to manage invoices, contracts, and other key records.
- Why should I use Paradigm?
Paradigm reduces compliance risks, saves time on audits, eliminates paper storage costs, and ensures all teams have easy, bilingual access to business-critical records.
- What are the main features of Paradigm?
- Secure electronic document storage
- Timestamping and audit trails
- Bilingual interface (English/Japanese)
- Search and retrieval tools
- Compliance with Japan’s e-Document Storage Law and Qualified Invoice System
- How do you ensure document security?
Paradigm has many layers of document security. Firstly, it is timestamped using the NTA-approved Amano method , which guarantees its authenticity and integrity. Secondly, all documents are encrypted using client-specific cryptographic keys and kept in a secure storage facility onshore. Thirdly, the document storage is segregated so that only you can gain access.
- Does Paradigm replace our accounting software?
Paradigm is meant to work together with your existing software, with the ability to refer to General Ledger codes or make custom fields that relate to your specific entries in other accounting systems. Paradigm is a DMS designed to store documents, generate reports, and handle expenses and expense reports.
- What happens to our data if we stop using Paradigm?
Your data must be accessible for a minimum of 7 years as per NTA regulations. There is an option to keep your data dormant on Paradigm for a small yearly fee, and can be accessed at any time for audit purposes. You can also fully export all of your data, including Timestamps from Paradigm, though the ability to validate timestamps within Paradigm will not function for a dormant account.
- Why must Paradigm be JIIMA certified?
JIIMA certification means that a DMS like Paradigm is fully compliant with National Tax Agency (NTA) requirements for digital storage of documents, and thus can ensure that all of your expenses and other documents will be accepted in an audit. Without certification, any DMS would simply be used for reference, but may not be used legally to support evidence of financial transactions.
