✦ JIIMA certified · English-first design
Go paperless.
Built for Japan.
Digital document management for international companies in Japan.
Store receipts, invoices, and quotes in one searchable workspace. Review, approve, and retrieve records in English or Japanese.
Upload a file → review the details → submit
Interface mockup based on the Paradigm user manual. Sample data.
FROM PAPER TO DIGITAL
Replace paper filing
with searchable records.
Paper can be misplaced, damaged, or buried in a filing cabinet. Keep digital records together so your team can find and use them.
Less paper to handle
Scan eligible paper documents and meet the preservation requirements before disposing of the originals.
Find the record you need
Search by date, amount, or counterparty instead of sorting through folders and boxes.
Share the same records
Give authorized colleagues in Japan and overseas access to the same files and recorded details.
Received an invoice digitally? Keep the digital file. Keeping only a paper printout can be a recordkeeping failure.
See the rules for paper and digital records ↗One document.
A connected process.
MEET YOUR NEW DOCUMENT ROUTINE
Upload, review,
and find your records.
Paradigm keeps the file, its details, and its history connected. Here’s how a receipt moves through the system.
UPLOAD
Give every file a home.
Drag in your files, add the document date, amount, and counterparty, then submit. Save a draft if you need to finish later.
INDEPENDENTLY CERTIFIED
Go digital.
With confidence.
Replace eligible paper records with digital records under Japan’s preservation requirements. Paradigm’s two JIIMA certifications support confidence in the software you use.
Explore the certifications and document controls ↗.
A LITTLE HELP, WHERE IT COUNTS
Built around your team.
Ready for your routine.
A focused document workspace for smaller teams. Choose fields, roles, and languages that fit your business, without adopting a wider enterprise software suite.
English by design.
Japanese for your local team.
Work in a clear, familiar English interface, purpose-built for international teams in Japan. Local colleagues can choose Japanese within the same organization.
The right details.
From the start.
Admin accounts can enable fields, set required or optional values, and configure choices for the team.
Search a little smarter.
Find the full picture.
Combine fields and date ranges to search both submissions and their associated files.
BUILT FOR JAPANESE RECORDKEEPING
Records you can
independently verify.
Paradigm uses third-party timestamps issued by Amano, an established Japanese timestamp provider. They provide evidence that a file existed at the stamped time and has remained unchanged since.
Export original files, timestamps, and certificates for verification independent of Paradigm’s own history. Keep the approval and revision records alongside them for a complete view of how your team handled the document.
- ✓ Read-only approval history
- ✓ CSV exports with optional supporting records
- ✓ Individual and bulk timestamp verification
Submission details and approval history
Interface mockup · sample data
TOKYO TO NEW YORK
Local work.
Global visibility.
One Japan office, one shared set of records. Each person works in the language that suits them.
Tokyo: enter in Japanese
Local Admin and Finance staff capture documents, enter details, and manage approvals through the Japanese interface.
New York: review in English
An authorized CFO signs in to review the same records, search, and prepare reports through the English interface.
A focused system for SMEs
Use Paradigm as a standalone document workspace. A wider ERP, travel, or expense suite is not required.
Interface and supported report labels follow the selected language. Original documents and free-text entries keep their original language.
SECURITY WITH ENTERPRISE ROOTS
Simple to use.
Serious about security.
Ahead Group’s experience working with investment banks and large enterprises informs Paradigm’s focus on confidentiality, controlled access, and independently verifiable records.
Your own encryption key
Your organization’s documents are protected by their own encryption key, securely managed separately from the files. Encryption happens automatically, helping keep your information secure without adding extra work for your team.
Controlled access
User, Finance, and Admin permissions define what each person can see and do. Configure two-factor authentication for your organization.
Accountability in the detail
Read-only approval history preserves decisions and comments. Elite adds detailed security logs for account and export activity.
MAKE IT YOURS
A shared workspace.
A familiar routine.
Configure your organization
Choose fields, approval requirements, and authentication settings.
Invite your team
Assign Admin, Finance, or User roles to match responsibilities.
Add your first submission
Bring in a file and try the workflow from upload to retrieval.
MEET PARADIGM
A closer look at your
next document routine.
Watch the Paradigm promo reel, then explore how your team can upload, review, and retrieve documents.
Watch on YouTube ↗What can we store in Paradigm?+
Store financial documents such as receipts, invoices, and quotes, with files kept alongside their submission details. Users upload files, enter the relevant fields, and submit or save as a draft.
Do all submissions need approval?+
Submissions are automatically approved by default. Admin accounts can enable approval requirements for selected roles; Admin and Finance accounts handle approvals. Pending submissions can be approved or rejected with a comment.
What does the AI OCR actually do?+
When enabled, optional image OCR can fill Document Date, Counterparty/Client, Invoice Registration ID, and Amount. Users review the extracted values.
Who can see our submissions?+
User accounts see their own submissions. Finance and Admin accounts can view submissions across the organization. Primary Admin and Admin accounts also have access to deleted records.
How can we take our data with us?+
Export submission data as CSV, optionally including revision history, original files, timestamps, and certificates. The submission list can be printed or saved as PDF. Primary Admin accounts can also request an organization-wide data archive.
LESS FRICTION. MORE FLOW.
See what your paperwork
could look like.
Take a walk through the product with your team’s workflow in mind.